Payment Reminder Email Templates
Four payment reminder emails, escalating in tone, ready to copy. Replace the [brackets], keep the invoice number and amount in every one, and send from the address the customer already knows.
1. Due-date reminder
Subject: Invoice [Number] due today
Hi [First name], a reminder that invoice [Number] for [Amount] is due today. Here it is for convenience: [Link]. Thank you!
[Business]
2. First overdue email (friendly)
Subject: Quick nudge on invoice [Number]
Hi [First name], invoice [Number] for [Amount] was due on [Date] and looks unpaid. If it slipped through, no worries, here is the link again: [Link]. Let me know if anything is unclear.
[Business]
3. Firmer follow-up
Subject: Invoice [Number] now [X days] overdue
Hi [First name], invoice [Number] for [Amount] is now [X days] past due. Please arrange payment by [New date], or reply if there is a problem I can help with.
[Business]
4. Final notice email
Subject: Final reminder: invoice [Number]
Hi [First name], despite earlier reminders, invoice [Number] for [Amount] is still outstanding. Please pay in full by [Date] to avoid [consequence]. If you have already paid, let me know.
[Business]
Stop chasing payments by hand
Emails stack up unread, and the polite ones are the easiest to skip. DoNotify places the reminder as a real phone call, the one channel a late payer cannot leave sitting unread. Write the wording once and it goes out on a schedule to any handset, with voicemail retried and every call logged. There are 14 free reminder calls to try it, no card required.
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