Overdue Invoice Reminder Templates
Business-to-business wording for chasing an unpaid invoice, where a clear record and a firm tone both matter. Keep the invoice number, amount, and dates in every message so the trail is unambiguous.
First reminder (a few days overdue)
Subject: Invoice [Number] from [Your company] is overdue
Hello [First name],
Our records show invoice [Number] for [Amount], dated [Invoice date] and due [Due date], is currently unpaid. Please arrange payment or let us know if you need the invoice resent.
Regards,
[Your name], [Your company]
Second notice (around 14 days)
Subject: Second notice: invoice [Number] outstanding
Hello [First name],
Invoice [Number] for [Amount] is now [X days] overdue. Please settle it by [Date]. Per our terms, a late fee of [amount or percent] may apply to invoices unpaid beyond [terms].
[Your company]
Final demand (30 days plus)
Subject: Final demand: invoice [Number]
Hello [First name],
Despite previous reminders, invoice [Number] for [Amount] remains unpaid and is now [X days] overdue. Please pay in full by [Date]. If payment is not received, we will [pause work / apply late fees / escalate], which we would prefer to avoid.
[Your company]
Collection call script
Hello, this is [Your name] at [Your company], calling about invoice [Number] for [Amount], now [X days] overdue. When can we expect payment? If there is a dispute or a problem, I would like to resolve it. My number is [Phone]. Thank you.
Stop chasing payments by hand
A polite call at day 20 collects what a fourth email at day 40 will not. DoNotify places the reminder as a real phone call, the one channel a late payer cannot leave sitting unread. Write the wording once and it goes out on a schedule to any handset, with voicemail retried and every call logged. There are 14 free reminder calls to try it, no card required.
Start free or see DoNotify for business.