Medical Appointment Reminder Templates
Patient-facing reminder wording for a clinic or medical office, including the prep instructions and follow-up visits that generic templates leave out. Keep it plain and free of jargon.
Standard patient reminder (text)
Hi [First name], reminder of your appointment at [Clinic] on [Date] at [Time]. Bring your ID and any medications. Call [Phone] to reschedule.
Appointment with prep instructions (email)
Subject: Your appointment on [Date], and how to prepare
Hi [First name],
This is a reminder of your appointment with [Provider] on [Date] at [Time].
Before you come in, please [prep instruction, e.g. do not eat after midnight]. Bring a list of your current medications and your insurance card.
To change the appointment, call [Phone].
[Clinic]
Day-before reminder (call script)
Hello, this is [Clinic] with a reminder of your appointment tomorrow, [Date], at [Time]. That is tomorrow at [Time]. Please arrive 10 minutes early. To reschedule, call [Phone]. Thank you.
Follow-up visit (text)
[Clinic]: your follow-up with [Provider] is [Date] at [Time]. Reply to confirm or call [Phone] to move it.
Results or review reminder (email)
Subject: Time to review your results with [Provider]
Hi [First name], please book a short appointment to go over your recent results. Call [Phone] or reply here and we will arrange it.
[Clinic]
Stop sending these by hand
No-shows cost clinic time that a waiting patient could have used. DoNotify sends the reminder for you on a schedule: write the wording once, and it goes out as a real phone call to any handset, landline or mobile, with no app for the person receiving it. Voicemail gets a retry, and every call is logged. There are 14 free reminder calls to try it, no card required.